Who is responsible
The Regulatory Reform (Fire Safety) Order 2005 puts the duty on the Responsible Person. In a workplace that is the employer; otherwise it is whoever controls the premises for a business, or failing that the owner.
What changed in October 2023
Section 156 of the Building Safety Act 2022 changed the rules from 1 October 2023. You must now record the full assessment, including the findings and the measures taken or planned, record your fire safety arrangements, and if someone else does the assessment, record their name and organisation. You must also share fire safety information with any other Responsible Persons in the building.
What it must cover
The government's five steps: identify fire hazards (things that could start a fire and things that would burn); identify people at risk (staff, visitors, vulnerable people, lone and night workers); evaluate, remove or reduce the risks (alarms, escape routes, signs, emergency lighting, extinguishers); record your findings, plan for emergencies and train staff; and review it regularly.
How often to review it
The law does not set a fixed date. You must review it regularly and whenever something significant changes, such as the layout, the work you do or the number of people. Most businesses review it at least once a year and record the date.
Can I do it myself
For simple premises you can, using the government's guides. If you do not have the time or knowledge, or your premises are more complex, use a competent assessor. If the assessment is missing or not suitable, the fire and rescue service can take enforcement action, and serious failures can lead to fines or prosecution.